CHECKOUT / RETURN
Equipment checkout & return
Check gear out to a member for an event, set an expected return time, and log condition automatically the moment it comes back.
Asset tracking for media & production teams
Know exactly
where every piece of gear is
Equipro is an equipment management system for production companies, studios, and event crews. Track every camera, lens, and cable — who has it, which event it's for, and when it's due back.
No credit card required — set up your organization in < 2 min
CAM‑014
CHECKED OUT
Sony FX6 Body
100%
Organization data isolation
Auto
Member status updates
CSV / XLS
One-click report exports
24/7
Overdue equipment alerts
Team member? Check your status
No account needed — just your phone number and password, if your organization has enabled it.
01 — the problem
Spreadsheets fall apart. Equipro doesn't.
Spreadsheets and group chats work fine until your team and inventory grow past a handful of people — then gear starts vanishing into unlabeled bags and group-chat threads nobody scrolls back through. Equipro replaces that chaos with a purpose-built system: add your equipment and team once, then check gear out to a member for an event with a couple of clicks. Equipro tracks the rest automatically — who has what, when it's due, and its full history — so you always know where your gear is and who's accountable for it.
1
Dashboard your whole team checks before every call time.
02 — what's inside
Everything your team needs to manage equipment
One dashboard for equipment, members, events, and everything that happens between them.
ROSTER
Member & status tracking
Know who's on duty, available, or on break. Status updates automatically as equipment is checked out and returned.
TENANCY
Multi-organization, fully isolated
Each organization's members, equipment, and history are completely isolated from every other organization on the platform.
SCHEDULING
Event planning
Create events, assign members and equipment to them, and see everything tied to a shoot or production in one place.
REPORTING
Dashboard & reports
Live counts, overdue alerts, and recent activity on the dashboard — plus one-click CSV/Excel exports whenever you need them.
PLATFORM
Built-in security
Encrypted passwords, OTP-verified accounts, CSRF protection, rate-limited logins, and a full audit log on every sensitive action.
03 — the workflow
How Equipro works
From setup to a returned camera, in four steps.
-
01
Set up your organization
Register in minutes, verify your email with a one-time code, and add your equipment and team members.
-
02
Create an event
Add the shoot, event, or production with its date and venue, then assign the members and gear it needs.
-
03
Check out equipment
Assign gear to a member with an expected return time. Equipro marks the equipment "in use" and the member "on duty" automatically.
-
04
Track, return, and review
Get alerted on overdue gear, log its condition on return, and pull a full history or export a report whenever you need one.
04 — the payoff
Why teams choose Equipro
Stop losing track of gear
Every checkout is logged with who, what, when, and why — no more guessing who has the last SD card.
Cut down on lost & damaged equipment
Condition is recorded on every return, and damaged or missing items are flagged immediately — not discovered weeks later.
Save admin time
Member status, equipment status, and history update themselves — your team spends less time on paperwork and more time shooting.
Scale from one team to many
Run multiple fully-isolated organizations from a single platform — ideal for agencies and rental businesses serving several clients.
Stay accountable at every step
A complete audit log records every checkout, return, and admin action — helpful for accountability and dispute resolution alike.
Works anywhere
A responsive, mobile-first interface means your team can check gear in and out from a phone on set, not just from a desk.
05 — access
Built for how your team actually works
Three access levels, each seeing exactly what they need.
ADM
Organization admin
Full control over your organization's equipment, members, events, checkouts, returns, and reports.
MEM
Member (optional login)
Turn on member login when you want it — team members can view their own status, current gear, and history, and nothing more.
SUP
Super admin
Platform-level oversight for teams running Equipro for multiple client organizations.
06 — trust
Security built in, not bolted on
Passwords are hashed with Argon2id, accounts are verified by email OTP, every form is protected against CSRF, and every database query is scoped so one organization can never see another's data.
Argon2id password hashing
Email OTP verification
CSRF protection
Rate-limited logins
Full audit trail
Tenant data isolation
Ready to get your gear organized?
Create your organization on Equipro in under two minutes — no credit card required.